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Invoice Preview and Resend

Invoice previews let finance review customer-facing invoice formatting before sending or downloading.

How to Resend an Invoice​

  1. Open the invoice detail page.
  2. Click Resend Invoice.
  3. If the button is disabled, hover to check whether email sending is disabled.
  4. Select the email template if required.
  5. Send and confirm the toast message.

Preview Requirements​

Invoice preview should show:

  • Invoice number
  • Invoice status
  • Customer name, email, address, and phone
  • Company name, address, email, phone, logo, and tax numbers
  • Line items
  • Discounts
  • SST
  • Payments received
  • Balance due
  • Remarks where customer-facing
  • Disclaimer

Request Queue​

When generating multiple previews, use the request queue icon rather than the ecommerce cart icon.

The request queue should show:

  • Pending jobs
  • Completed jobs
  • Failed jobs
  • Badge for completed downloads
  • Toast when a preview is ready

If preview opens in a new tab and the browser blocks it, show a clear toast and make hover states visibly clickable.

Avoid showing duplicate toasts for the same action.

Resend Invoice​

Finance should be able to resend an invoice when a student requests it.

When email sending is disabled by superadmin:

  • Disable resend invoice buttons.
  • Show a tooltip explaining email sending is disabled by admin.
  • Do not enqueue email jobs.